Innovations in Comfort, Efficiency, and Safety Solutions.
|Data Management Planning
Data has changed the way companies in every industry does business and manages performance. Data is now an irreplaceable asset.
| Marc Petock,
Chief Communications Officer,
Vice President, Marketing
We all know that
data is power; knowledge is king. As clichéd as it may seem, these
sayings cut to the chase in today’s data-driven world. Organizations
want to do more with the vast amount equipment and device data they
have at their disposal. And do it effectively, efficiently and within a
reasonable timeframe. However, it’s not just simple analysis we seek;
it’s the power to unlock all the right data with ease and efficiency
and actually to do something with it.
data can be bewildering and meaningless. We have so much data available
at our fingertips, what are the real pieces of data we truly need and
what is just noise? When it comes to data, we need to move past “data
drowning” and get to a point where we collect, sort and exchange the
critical information that directly correlates to improving our
operations and meets our business outcomes.
Data management planning is a critical step in the data value
but regrettably, it has been confusing and misunderstood. Many
organizations know that data is extremely important, but they are
frustrated because they are not getting enough or the right value from
the data they are gathering. Unfortunately, often this is done
without proper planning and a data strategy.
Blessing or Curse
you’re lost, you would clearly consider the data provided by a map
as a blessing. Why don’t we view the data produced by our buildings
systems in the same way – a map to lead us to our goals of better
overall financial performance? We now see that the Internet of Things
and the big data “story” has been both a blessing and
a curse. It has
evolved to become the fundamental organizing schema for all intelligent
equipment and devices to share data and information, but the dilemma
lies in that data solutions today can analyze some data, but not all
data. The ability to normalize different data types and blend diverse
data sets requires planning, a strategy, tools, and technologies.
Without data management planning that includes a strategy and the right
tools, users are only scratching the surface of the full value of their
When it comes to data and analytics; many conversations start by focusing on the technology and what type of technology do I use. When that happens, initiatives can falter — not delivering the insights needed to drive the intended results and outcomes. A robust, successful data and analytics function encompasses more than a mound of technologies. Having the right tools is critically important, but too often executives overlook or underestimate the significance of the type of data and organizational components required to build a successful data and analytic function.
What’s the best way to build effective data and analytic capabilities? Start by developing a strategy that includes a clear understanding of what you hope to accomplish, the business outcomes and how success will be measured.
Over the past decade, data and analytic solutions have revolutionized how organizations manage finances, supply chains, sales, and labor, but little has addressed how they use and value facility operational data in relation to managing their core business.
As important as this is, it is essential to have a data strategy and
plan in place. This means integrated data access and exchange from the
enterprise, to down to the control level and out to the edge. And in
our world of buildings and facilities having a data strategy and
management plan is something that is crucial to the success of a
building’s operational performance and maintaining a comfortable and
productive workplace environment.
Data combined with analytics has changed the way companies in every
industry does business and manages performance. When it comes to data
planning within the built space, most building operations departments
do not have a defined “data management plan or strategy.” What passes
often consists of storing data to a database associated with the
Building Management System and an occasional look at the data. With
this type of approach, the information is limited to just those systems
monitored or managed by the building management system.
A good data management plan with a defined strategy is an important component in dealing with data and analytics deployment and should include all the operational data and information required to manage a building’s performance. It should contain a set of processes and technologies that define, unifies and manages the data that is common for all the devices and systems and essential to all areas within an organization.
Data Planning and Organizational Factors
Why is it important? It ensures that multiple users are using the same
versions of the organization’s data. With master data management, all
organizational systems and data sources can be linked together and
managed consistently to make sure that any data used by the
organization is always consistent and accurate. A plan helps in
empowering business users and departments throughout an organization to
work together with their data. Moreover, it provides the right data to
the right person, at the right time.
Getting Started with Data Management Planning
Where is a good place to begin? Start by identifying what data is
available. Categorize it to identify the information that different
people and groups involved with the building’s operations need to
perform their work. Much of the data will be from points on building
systems, but other data may come from other business systems. For
example, asset data, energy bill data, service and repair data, all of
which may come from systems outside of the facility management
department or even outside the organization. Identify where the data
exists; how it must be accessed, collected, how it will be exchanged
and estimate the volume. In all these cases, it’s highly beneficial to
decide on a “standardized dictionary” for your data. This would include
naming conventions and semantic modeling using tags.
Companies use data and analytics to understand the way in which their facilities are operated, and their workspaces are being utilized. They are the enablers that help organizations achieve their goals and business outcomes. They simplify the complex challenge of managing property effectively and are critical to make inform decisions and drive performance.
A data management and analytics plan empower companies to seek and make
good fact-based decisions that drive better outcomes. Connecting to it;
collecting it, storing it, ensuring its integrity; analyzing it, and
using it to make business decisions and develop a strategy. Determining
who controls and who owns the data and what is done with it will lead
us down some interesting paths. Furthermore, as data velocity is on the
rise, companies must be able to analyze it and get actionable advice
instantaneously. It is not about more data, but rather asking the right
questions to get the right data, understand it and help solve specific
problems and address specific issues.
Data and analytics are now tangible assets that should be used in
managing and operating our buildings and facilities. Keys to success
include a clear data management plan, a strategy and commitment to the
organization to seeing it through.
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